Consultancy service : Consultant to develop a website and an integrated web-based Fund Management Platform and M&E framework (MIS) for the Inclusive Markets for Energy Efficiency in Uganda (IMEU-II) Project.

Job Description

2. Objectives of the Assignment

SNV intends to hire a consultant to develop an integrated web based system to track the on-boarding, development and implementation process of inclusive energy efficiency business cases, which are linked to the operationalization of the project’s Market Development Fund (MDF) as well as the Monitoring and Evaluation framework for which an integrated web-based system is required for the IMEU-II Project that can be functional throughout the project life. The integrated system should be able to promote efficiency and transparency in the various business case development and implementation-related processes, as well as real-time monitoring and tracking of program and financial project progress, to support evidence-based decision making.

Primary Objective :

To develop and operationalize a secure, scalable Website and an integrated web-based Fund Management and monitoring, and evaluation platform / system.

Specific Objectives :

• Conduct system needs assessments.
• Create system architecture, wireframes, and workflows.
• Develop the website and fund management platform.
• Ensure cybersecurity, data protection, and reliable hosting.
• Train staff on system usage and administration.
• Provide ongoing system support and maintenance for at least 33.5 months.

3. Scope of Work

3.1 System Design & Architecture

3.2 Website Development

The consultant will design and develop a modern website, including :

Technical Requirements :

3.3 Fund Management Platform Development

Modules :

1. User Registration & Authentication

2. Application Intake Portal

3. Review & Scoring Workflow

4. Approval & contracting

5. Financial Reporting and Tracking

6. Disbursement Tracking

7. Program Reporting and Monitoring

8. Analytics & Dashboards

9. Document Management

10. Administration Panel

Technical Expectations :

3.4 Testing & Quality Assurance

3.5 Training & Capacity Building

3.6 Maintenance & Support

The consultant will be expected to provide the following

4. Deliverables

The key deliverables of this consultancy are

1. Inception report with requirements analysis

2. System design, architecture, and wireframes

3. Functional website and fund management platform

4. User manuals, SOPs, and training materials

5. Deployment and handover report

6. Maintenance & support reports

Qualifications

5. Consultant Qualifications

The suitable consultant shall at minimum possess / demonstrate the below :

The consultant Team should constitute diverse expertise, including at a minimum :

Additional Information

6. Duration

The assignment will run for 3.5 months for design and development, followed by 33.5 months of maintenance and support.

7. Preliminary Requirements

8. Reporting

The consultant will report to the Project Manager but supported by M&E / Grants Management Team (for workflow alignment) for regular review and updates.

9. Proposal Submission Requirements

The consultant is expected to submit both a technical and a financial proposal as part of the application. All proposals shall be submitted via ugandatenders@snv.org by the 16th January 2026.

10. Evaluation Criteria

The proposal evaluation shall be rated on its technical (80%) and Financial (20%) feasibility and on a pass / fail basis for the preliminary evaluation.

11. Clarifications

During the application process, the applicants will from 16th to 18th December 2025 seek any clarification regarding the assignment via the email address ugandatenders@snv.org

12. Ethical Considerations

The execution of the assignment is expected to be in line with ethical considerations, including respect for human dignity, voluntary participation, fair treatment, and adherence to SNV safeguarding policy.

13.Confidentiality

All information shared during the assignment shall be held confidential in line with the SNV Data Protection policy and the Uganda Data Protection and Privacy Act, 2019

Tender disclaimer.

SNV reserves the right to either accept or reject any or all bids submitted. SNV reserves the right to either increase or decrease the assignment scope depending on budget availability. SNV can stop this procurement at any time without the need to give an explanation or can revise the deadline for submission once it sees fit. In case you do not hear from SNV within 3 weeks of the closure of the bid receipt date, consider yourself unsuccessful. SNV also reserves the right to reject and cancel the tender in case any illegal, corrupt, coercive, or collusive practices are noticed. Late bids will be rejected . Please note that viewing, downloading, or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions