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QSSU – LU- DED -Deputy Executive Director / Head of Programs

QSSU – LU- DED -Deputy Executive Director / Head of Programs

Q-Sourcing ServtecKAMPALA
6 days ago
Job description

About this job :

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client in Uganda, we are looking for a competent and experienced Deputy Executive Director / Head of Programs

PURPOSE :

The Deputy Executive Director will be responsible for successful design and implementation of all LABE programs as aligned to LABE strategic plan and purpose. S / he will provide strategic leadership, direction and management of the programs of LABE; including ensuring that each program has a strategy, an annual operating plan and quality program implementation according to the vision, mission, values, policies, protocols and standards.

She / he will provide technical guidance to managers and regional team leaders and oversee the Program implementation teams.

Job Title : Deputy Executive Director / Head of Programs

Reporting to Executive Director

1. ORGANISATION RELATIONSHIPS :

Number of people supervised 6 staff.

MEL Manager,

Training Manager,

COMs Officer and

3 Team Leaders

Supervision received by :

Executive Director

2. MAJOR RESPONSIBILITIES :

  • Summary of the responsibilities;

1. Lead strategic program development, planning, management, and implementation in alignment with LABE’s monitoring and evaluation systems

2. Ensure financial viability and sustainability of LABE’s programs through strategic partnerships, resource mobilization, and compliance with audit requirements

3. Strengthen knowledge management, communication, and visibility of LABE and its programs

4. Attract, build, and manage a motivated, competent, and results-oriented team for effective program delivery

5. Oversee implementation of LABE’s institutional policies, including safeguarding and inclusion

Any other duties as may be assigned by the Executive Director

Details of the responsibilities.

Strategic and quality program development, planning, management and programs implementation with adherence to the monitoring system

  • Develop a generic LABE Program with key Program areas aligned to the TOC and different donor strategic areas of focus.
  • Ensure that each program area develops high quality implementation strategy and annual operating plan relevant to the local context and organizational priorities.
  • Oversee annual planning, quality implementation, monitoring and evaluation of the activities of each program area through support supervision and conforming to the set guidelines and operating plan.
  • Ensure proper and transparent management of resources and establishment of reporting systems for the programs of LABE in accordance to the policy and procedures of the organization, government and donors.

    • Strengthening of the organization’s Monitoring and Evaluation systems to ensure data-driven decision-making, programme learning, accountability, and demonstration of impact across all interventions.

  • Provide strategic leadership in the design and implementation of Monitoring and Evaluation systems aligned with organisational and donor priorities.
  • Ensure data quality and use by overseeing data collection, validation, analysis, and reporting to support evidence-based decision-making.
  • Promote learning and accountability through regular programme reviews, documentation of lessons learned, and integration of community feedback mechanisms.
  • Build capacity of staff in M&E practices through mentoring and training to strengthen data use and reporting across all programmes.
  • Lead evaluations and impact assessments to demonstrate programme effectiveness and inform strategic planning and resource mobilization.
  • Conduct periodic, in-depth observations of programme for their effective and timely execution and provide feedback to the programme teams as required
  • Provide regular reports to the ED, regarding specific programs, highlighting areas of excellence and areas of concern
  • Conduct Programme annual reviews and oversee the annual evaluation of programmes
  • Prepare and submit standard monthly, quarterly and annual reports and other supporting documents to Executive director and other different stakeholders

    • Ensure financial viability of the programs, strategic partnerships and resource mobilization of LABE as well as compliance to the audit guidelines

  • Support proposal writing, grants acquisition and management for the programs to ensure long term health of the portfolio and achievement of annual targets.
  • Promote financial management and sustainability of the programs through effective budget administration and resource development.
  • Ensure adequate systems are in place, followed and monitored, regarding program procurements, management and maintenance of project assets and inventories
  • Ensure that programs comply with internal and external audit guidelines and reports

    • Boost knowledge management, communication and visibility through work with Communications team

  • Support the development of a brand and reputation of the program of LABE among the stakeholders including the donors.
  • Ensure documentation and sharing of key insights : Regularly document program outcomes, lessons learned, and success stories and make them accessible for internal learning and external communication.
  • Ensure the development and implementation of strategic communication plans to highlight program impact, sharing achievements with both internal and external audiences through reports, media, and digital platforms.
  • Support communication team to ensure LABE visibility via media and digital channels such as newsletters, social media posts, blogs and updated website.
  • Support the development of a brand and reputation of the programs of LABE among the key stakeholders including the donors

    • Attract, build and manage highly motivated, competent and result oriented staff and leaders for effective program delivery.

  • Support the Executive Director in directing and managing staffing in different units while focusing on developing individual capabilities appropriate to the strategic and operational needs of projects / programs.
  • Supervise staff and appraise their performance as scheduled

    • Manage and uphold the implementation of LABE policies including an effective safeguarding policy

  • Ensure compliance to the LABE policies and procedures
  • Establish a safeguarding culture across all the levels of the program by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
  • Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

    • Any other duties as may be assigned by the Executive Director

    3. Key Performance indicators

    1. Develop LABE’s generic program aligned to ToC and performance indicators.

    2. All programs have and implement strategic plan and annual operation plan

    3. High quality delivery of programs through achieving diverse program success indicators.

    4. Effectively gathering intelligence and conducting regular analyses of the programs.

    5. Aligning programmatic work to the strategies and priorities through effective change management, communication and information dissemination.

    6. Funding opportunities created to initiate new projects in the programs; at least 60% success rate for the proposals submitted

    7. Program expansion opportunities through effective collaboration.

    8. Promoting LABE values

    9. Develop and institutionalize LABE quality standard indicators for LABE Program

    10. 100% compliance to the performance management system, board timeline expectations and leave guidelines

    4. EXPERIENCE

    7+ years of experience in strategic program / project development and management.

    Experience as Program Director / equivalent role in a renowned NGO is an added advantage.

    5. KNOWLEDGE, SKILLS & COMPETENCIES :

    1. Professional knowledge in diverse development approaches

    2. Demonstrable leadership, organizational, managerial and communication skills.

    3. Show a high level of Integrity, innovativeness, effectiveness and inclusiveness

    4. Ability to think strategically, digest and analyze complex information and present coherent work plans or implementation plans

    5. Understanding of LABE core competencies so that program knowledge and skills can be transferred.

    6. Diligence and ability to work independently as well as work in a team.

    7. Ability to prioritize tasks and manage time efficiently.

    8. Proven skills in networking, relationship building, innovativeness and self-management and emotional intelligence.

    9. Excellent writing, facilitation, administrative, analytical and problem-solving skills.

    10. Cultural sensitivity, Learning and Knowledge Sharing

    11. Support supervision

    SPECIFIC EDUCATIONAL QUALIFICATIONS

    A Master’s degree in a relevant field, with a bachelor’s degree in development studies, Business Administration, Monitoring and Evaluation, Commerce, Organizational Psychology, Economics, Public Policy, Social Sciences, or a related discipline

    How to apply :

    All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy ” QSSU – LU- EDED -Deputy Executive Director / Head of Programs”

    Application Link : Note :

    Only shortlisted applicants will be contacted.

    The deadline for applications is not later than Saturday 05 th July 2025, 12 : 00pm

    Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION

    Q-Sourcing Servtec is an equal opportunity employer. Only shortlisted applicants will be contacted, and any solicitation will result in disqualification

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    Ded Deputy Executive • KAMPALA